Legal Administrator

Job Locations US-IL-Chicago
Manufacturing/Light Industrial

Check out this new opportunity!

Legal Administrator

Job ID # 2020-10862

Contract Opportunity

Location: Chicago, IL

Industry: Aerospace & Defense

Minimum Education: High School Diploma / GED

Minimum Experience: 4+ years


What You’ll Do:

  • Triage and organize all forms of communication as desired including incoming calls, messages and correspondence received.
  • Coordinate and process domestic and international business travel arrangements.
  • Monitor designated business traveler’s logistics and generate expense reports.
  • Act as liaison and facilitate communications between the law department and clients, assess urgency of situation and determine appropriate action.
  • Generate, revise, proofread letters, presentations, and correspondence.
  • Verbally and electronically communicate a wide variety of information to multiple audiences.
  • Review, assess, prioritize monitor status of pending items, follow up and keep attorney/staff informed.
  • Manage calendars, coordinate meetings, teleconferences, WebEx meetings and conferences.
  • Handle appropriately communications of a sensitive and confidential nature.
  • Maintain files and correspondence using accepted legal office practices and company record keeping systems and procedures.
  • Process invoices, track department budgets and generate reports using spreadsheets and internal legal matter management system.
  • Reconcile corporate credit card charges to ensure timely and accurate reimbursement.
  • Coordinate with the appropriate focal(s) to support the acquisition and maintenance of resources. Order and maintain office supplies.
  • Plan and implement logistics for executive level internal and external events.
  • Provide back-up assistance to other Legal Administrators as needed.


What You’ll Need:

  • Experience providing administrative support to multiple customers such as executives, managers and staff members.
  • Extensive work experience using Adobe Professional and Microsoft Office products including Outlook, PowerPoint, Excel, and Word.
  • Must have a demonstrated ability to work under limited supervision in a fast-paced environment, and perform multiple work assignments concurrently, often within a short period of time.
  • Must have a positive, flexible, and team-oriented attitude.
  • Experience making domestic and international travel arrangements and generating expense reports preferred.
  • Experience in schedule management and travel or event planning preferred.


*U.S. Citizenship is required by law, regulation, executive order, or government contract.


Education & Experience:

  • High School Diploma / GED combined with 4+ years of relevant work experience.


What to Expect:

  • Applicants selected for employment will be required to pass a pre-employment drug screening and background investigation which may include education, criminal and work history verifications.
  • Accepted applicants will have the opportunity to be eligible for benefits, including medical and supplemental insurance and a 401K. Appreciation and gratitude for employees is a hallmark of organizations with low turnover.



Moseley Technical Services, Inc. is an AA/EEO/Veterans/Disabled Employer.




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For more information about Moseley visit:


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