• Administrative Assistant

    Job Locations US-FL-Tallahassee
    ID
    2018-5776
    Category
    Office/Clerical
  • Overview

    Be a part of a fortune 500 Combat Systems group and a global leader in the design, development, production, support and enhancement of tracked and wheeled military vehicles.  Our client has a 70 year defense heritage of providing a full spectrum of high quality, technically superior, high value products and services to the United States and its Allies.  Their employees are dedicated to making the Company the World’s preferred supplier of land vehicles and weapons systems.

     

    If you take pride in your work, want a challenge that inspires your best ideas, and enjoy being part of a winning team, this is the place for you.

     

    Administrative Assistant

    (U.S. Citizenship Required*)

    Tallahassee, FL

    2018-5776

    Responsibilities

    • Provide administrative support as required to Tallahassee Facility staff;
    • Arrange meetings for the staff, support meeting set-up for staff on-site and off-site.
    • Prepare business correspondence using word processing, spreadsheets and presentations accurately and promptly.
    • Coordinate approvals of contractual and program documents throughout the organization and maintain archiving system to support future questions, audits, etc.
    • Send out meeting notices and monitor calendars to ensure staff have proper attendees/delegates.
    • Maintain vacation, out of office, travel schedules for the staff.
    • Arrange catering requests on-site and off-site as required.
    • Function as point of contact for invitees/visitors to ensure access to building(s).
    • Familiarity with process for handling international visitors including preparing and processing visit requests and security procedures relative to non-U.S. persons.
    • Monitor e-mail correspondence when needed to ensure that messages/actions are received in a timely manner.
    • Undertake administration-related work in the office including ordering supplies and monitoring level of stock.
    • Receive incoming calls and take accurate messages.
    • Manage physical and electronic files, send faxes, scan documents.
    • Maintain a strong network by communicating with senior management, employees, and suppliers.
    • Prepare Travel Authorizations, make domestic and international travel arrangements, prepare and process expense reports.
    • Track and resolve any problems that may affect travel or expense reporting
    • Provide IRM/CMR (Computer Material Requests) support by creating documentation for computers and peripherals along with software updates and cell phone requests.
    • Secure handling of sensitive financial, personnel, technical and business information.
    • This is a part-time position.

    Qualifications

    • Highly proficient in Microsoft Office and in preparing executive level PowerPoint presentations
    • Must be adept at working with all levels of management
    • Must multi-task effectively and efficiently
    • Possess superior written and verbal communication skills
    • Excellent interpersonal skills and be able to provide a high level of customer service to all company locations
    • Must maintain a high level of confidentiality
    • Highly responsible and focused on meeting deadlines, being punctual
    • Flexible hours to accommodate business needs as required

    *U.S. Citizenship is required by law, regulation, executive order, or government contract.

     

    Education and Experience

    High School Diploma and 3-5 years of experience

     

    Conditions of Employment:

    Applicants selected for employment will be required to pass a pre-employment drug screening and background investigation which may include education, criminal and work history verifications.

     

    About Our Company:

    Moseley Technical Services, Inc. is dedicated to providing our clients with a high standard of quality products and services. For two decades, our reputation has been built on this dedication and the long-term relationships developed with some of the most prestigious companies in the aerospace and defense industries.  These business relationships give you the opportunities to not only find a job but to find one you can value and enjoy. We will be dedicated to you and to making your career a success.

     

    Accepted applicants will have the opportunity to be eligible for benefits, including medical and supplemental insurance and a 401K. Appreciation and gratitude for employees is a hallmark of organizations with low turnover.

     

    Moseley Technical Services, Inc. is an AA/EEO/Veterans/Disabled Employer.

     

    Join a team that values your experience!

     

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