• Legal Administrator D

    Job Locations US-IL-Chicago
    ID
    2018-5950
    Category
    Legal
  • Overview

    Be a part of the world's largest aerospace company and leading manufacturer of commercial jetliners and defense, space and security systems.  If you take pride in your work, want a challenge that inspires your best ideas, and enjoy being part of a winning team, this is the place for you.

     

    We are currently searching for the right talent to fill this opportunity:

     

    Legal Administrator D

     (U.S. Citizenship Required*)

    Chicago, IL

    2018-5950

     

    Join our Law Department as an Executive Legal Administrative Assistant to support busy attorneys and paralegals in a variety of administrative areas such as: document/presentation generation and proofreading, travel arrangements and expense reporting, schedule management, and phone coverage.

    Responsibilities

    • Manage calendars, coordinate meetings, teleconferences, WebEx meetings, and conferences.
    • Coordinate and process domestic and international business travel arrangements.
    • Monitor designated business traveler’s logistics, and generate expense reports.
    • Generate, revise, proofread letters, presentations, and correspondence.
    • Act as liaison and facilitate communications between the law department and clients, assess urgency of situation and determine appropriate action.
    • Review, assess, prioritize, monitor status of pending items, follow up and keep attorney/staff informed.
    • Handle appropriately communications of a sensitive and confidential nature.
    • Triage and organize all forms of communication as desired including incoming calls, messages and correspondence received.
    • Verbally and electronically communicate a wide variety of information to multiple audiences.
    • Plan and implement logistics for executive level internal and external meetings.
    • Process invoices, track department budgets and generate reports using spreadsheets and internal legal matter management system.
    • Coordinate with the appropriate focal(s) to support the acquisition and maintenance of resources.
    • Maintain files and correspondence using accepted legal office practices and company record keeping systems and procedures.
    • Provide back-up assistance to other Legal Administrators, as needed.

    Qualifications

    • Required – successfully pass a credit check
    • Experience providing administrative support to multiple customers such as executives, managers and staff members.
    • Experience in schedule management and travel or event planning preferred.
    • Experience making domestic and international travel arrangements and generating expense reports preferred.
    • Extensive work experience using Adobe Professional and Microsoft Office products including
    • Outlook, PowerPoint, Excel, and Word.
    • Demonstrated ability to work under limited supervision in a fast-paced environment, and perform multiple work assignments concurrently, often within a short period of time.
    • A positive, energetic, flexible, and team-oriented attitude.
    • Superior verbal and written communication skills including excellent spelling, grammar, punctuation, form and style, proof reading and editing skills.
    • Meticulous attention to detail with emphasis on accuracy and quality.

    *U.S. Citizenship is required by law, regulation, executive order, or government contract.

     

    Education and Experience

    • Bachelor's degree or higher and at least 5 –10 years’ experience preferred.

     

    Conditions of Employment:

    Applicants selected for employment will be required to pass a pre-employment drug screening and background investigation which may include education, criminal and work history verifications.

     

    About Our Company:

    Moseley Technical Services, Inc. is dedicated to providing our clients with a high standard of quality products and services. For two decades, our reputation has been built on this dedication and the long-term relationships developed with some of the most prestigious companies in the aerospace and defense industries.  These business relationships give you the opportunity to not only find a job, but to find one you can value and enjoy. We will be dedicated to you and to making your career a success.

     

    Accepted applicants will have the opportunity to be eligible for benefits, including medical and supplemental insurance and a 401K. Appreciation and gratitude for employees is a hallmark of organizations with low turnover.

     

    Moseley Technical Services, Inc. is an AA/EEO/Veterans/Disabled Employer.

     

    Join a team that values your experience!

     

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